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Reynolds American Inc. (RAI) Administrative Coordinator - Commercial Finance in Winston Salem, North Carolina

Administrative Coordinator - Commercial Finance

Date: Sep 16, 2020

Location: Winston Salem, NC, US

Company: British American Tobacco

Job Number: 29134

Reynolds American Incorporated is positively transforming the tobacco industry. We’re a family of companies that strives for success in everything we do. The future inspires us because our people are igniting the breakthroughs that are redefining the ways adult tobacco consumers enjoy tobacco in the 21st century.

When other companies talk about growth, they only talk about size. At Reynolds American, we focus on the growth of our people. We take pride in each other’s growth and well-being throughout our careers. We invest in your career and total well-being because we know our companies succeed when our people thrive.

ABOUT OUR ORGANIZATION:

Reynolds American Inc. is an indirect, wholly owned subsidiary of British American Tobacco p.l.c., and the U.S. parent company of R. J. Reynolds Tobacco Company; Santa Fe Natural Tobacco Company, Inc.; American Snuff Company, LLC; Modoral Brands, Inc.; R. J. Reynolds Vapor Company; Lorillard Licensing Company, LLC; Reynolds Brands, Inc.; and Vuse Stores LLC. This position is with RAI Services Company (2200) .

Here, you’ll have the opportunity to work on iconic brands and revolutionary products by collaborating with visionary, principled and passionate people every day.

JOB SUMMARY:

The Administrative Coordinator role will provide key administrative support to finance leadership team members.

To effectively execute the job responsibilities, the Administrative Coordinator should demonstrate expertise in all administrative functions. They should be proficient in all departmental office technology. In addition, they should be able to maintain knowledge of various programs and projects specific to the finance team simultaneously.

The Administrative Coordinator position requires strong organizational skills, a heightened sensitivity to deadlines and a high degree of professionalism. The position requires the ability to function as an individual contributor in a team environment, and to effectively manage competing priorities in order to accomplish a variety of goals. It will be important that the Administrative Coordinator work pro-actively and independently.

Key administrative support duties include, but are not limited to:

  • Highly collaborative, professional partner with the ability to work as a team player and mutually support and work effectively with individuals at all levels of the organization.

  • Must manage own performance independently and effectively with excellent time management skills.

  • Pro-active management of complex calendars including arranging and rearranging appointments as needed for internal and external stakeholders;

  • Support the planning and coordination of Finance Leadership Team travel logistics; including airlines, hotels, and transportation - and take initiative to collect travel receipts and submit expense reimbursement requests promptly.

  • Handle incoming and outgoing phone and electronic communications while exercising and maintaining the highest level of confidentiality;

  • Organize, prioritize, and execute administrative tasks and projects as requested by the Finance Leadership Team;

  • Work closely and collaborate with the Administrative Coordinators for other leaders and other colleagues in support of special assignments and support;

  • Coordinating and logistics for Finance leadership team and departmental meetings;

  • Serve as coordinator for general Finance processes.

  • Superior prioritization, organization, proofreading, and office administration skills.

  • High degree of initiative and the capacity to anticipate the needs of professionals.

  • Workload management; manage multiple assignments with a strong focus on organization and prioritization.

  • Answer inquiries and direct to appropriate parties for prompt and efficient resolution.

  • Maintain documents and records in accordance with administrative and record retention policies.

  • Work on special projects and assignments as requested.

  • Attend and participate in meetings and events as required.

POSITION QUALIFICATIONS:

  • Minimum of 5 years administrative experience supporting multiple functional leaders.

  • High School diploma required; Associate or bachelor’s degree preferred.

  • Outstanding proficiency in Microsoft applications (Word, PowerPoint, Excel, Teams); ability to troubleshoot basic software issues and learn new systems quickly.

  • SharePoint administration experience a plus.

  • Ability to proactively anticipate needs of and opportunities for Finance Leadership Team

  • Ability to build and maintain business relationships and be calm and flexible under pressure and amidst changing priorities

  • Excellent organizational skills with the ability to quickly adapt to changing priorities and ability to manage multi-task assignments.

  • Ability to work independently in a fast-paced environment.

  • Strong interpersonal skills.

  • Strong problem analysis and problem-solving skills.

  • Excellent oral and written communication skills.

  • Ability to work a flexible schedule when workloads and deadlines require.

  • Experience providing administrative support to an Executive in a matrixed multi-national corporation preferred

Compensation/Targeted Bonus

  • Competitive Annual Salary

  • Targeted Annual Bonus

  • Relocation assistance available for those who qualify.

Benefit Summary

Our company offers very competitive benefit plans, including:

  • 401(k) plan that offers opportunity to save on pre- and post-tax basis up to 50 percent of eligible compensation. Company matches 100 percent of employee pre-tax/Roth (401k) contributions up to six percent

  • Comprehensive health- and welfare-benefits package

  • Eleven paid company holidays annually, plus a generous paid vacation plan based on length of service

  • Company-paid sick and personal days, funeral leave and jury duty leave

  • Confidential personal financial counseling service

  • On-site health clinics and fitness centers

  • A matching grants program that enables employees to direct and double their donations to qualifying charitable organizations of their choice

  • Health-care advocacy service

  • Volunteer service opportunities

  • Federal credit union membership through Allegacy Federal Credit Union

  • Extensive training opportunities

Reynolds American Inc. and its affiliated companies is an Equal Opportunity / Affirmative Action Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

Our organization offers a level of challenge, responsibility and creativity for motivated employees that stands apart from the crowd.

We are also committed to employing a diverse workforce and valuing different perspectives, experiences and talents to maximize the company's potential for successfully achieving its business objectives.


Only applicants requiring reasonable accommodation for any part of the application and hiring process should contact us directly via email at TalentAcquisition@RJRT.com.

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Nearest Major Market: Salem

Nearest Secondary Market: Winston

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